|Co-Treasurer 1||Carole Mercaldofirstname.lastname@example.org|
|Co-Treasurer 2 (Shadow)||Meryl Sultanikemail@example.com|
|Co-Treasurer 3 (Pre-Shadow)||Kathleen Hartnettfirstname.lastname@example.org|
|Communications 1 - Aces Update||Jim Speeremail@example.com|
|Communications 2 - Aces Update||Cathy Greenlandfirstname.lastname@example.org|
|Communications 3 - Directory||Melanie Schafmeisteremail@example.com|
Article 1 - Name
The name of the organization shall be the Lower Merion High School Home and School Association (LMHS HSA).
Article 2 - Purpose
The purpose of the LMHS HSA is to further cooperation and understanding between Lower Merion High School teachers, staff, and administrators (school) and student guardians (home); to enrich and strengthen quality education for all LMHS students; to connect with and work cooperatively with other district schools and organizations; and to connect with and work cooperatively with administration to further the educational aims of the school and district. The LMHS HSA does not discriminate on the basis of race, color, religion, national or ethnic origin, age, sex, sexual orientation, or disability.
In pursuit of these goals, the LMHS HSA shall: 1) Act as a liaison between the home and school; 2) Offer a forum for presentation and discussion of school and district issues; 3) Enhance a sense of community within the school; 4) Represent Lower Merion High School in the Lower Merion community; 5) Encourage, recruit an organize parent leadership and volunteers; and 6) Sponsor programming, fundraising and community-building activities to further these goals.
Article 3 - Membership
All parents or guardians of children attending Lower Merion High School are members of the HSA.
LMHS HSA recognizes that it may not require parents and/or students to financially contribute to the group for any reason
Article 4 - Board Members
Section 1 - The LMHS HSA Board shall consist of the Executive Board and committee chairs including, but not limited to: ISC representative(s), ISC art show representative(s), Aces Update editor(s), and grade level representatives.
Section 2 - The Executive Board of the HSA shall be comprised of a President, Executive Vice President, Finance Vice President, Communications Vice President, and Volunteers Vice President. At least one of each position is required. More than one person can serve in each capacity. Each person can hold only one office at a time.
The Principal is ex officio.
President - The President shall preside over general HSA and Board meetings, serve as primary contact for the Principal, represent the HSA at meetings outside the organization, be available to assist on all committees, and coordinate the work of all the members and committees to serve the purpose of the organization.
Executive Vice President - The Executive VP shall assist the President and carry out his/her duties in case of absence or inability to serve. It is presumed that the Executive VP will step into the President position in upcoming years. The Executive VP will assist other board members and committee chairs by ensuring they are clear about their responsibilities, budget, school policy, etc.
Finance Vice President - The Finance VP shall be responsible for all LMHS HSA fund deposits and disbursements into the bank account approved by the Board; shall disburse funds only under an approved budget or as authorized by the Board; shall keep complete and accurate records of all receipts and expenditures and shall make these records available to the Board for audit at the end of the school year or at any time requested by the Board. The Finance VP shall be responsible for supervising the fundraising efforts of the LMHS HSA including communicating and coordinating with committee chairs overseeing such efforts.
Communications Vice President - The Communications VP shall keep all records of the LMHS HSA, take and record minutes as necessary, and prepare and distribute all official records of the HSA Board and general meetings. The Communications VP shall be responsible for supervising official LMHS HSA communications including, but not limited to, the LM Aces Update, LMHS HSA Facebook page, other social media, and the LMHS Directory. Supervision of these communications includes overseeing the efforts of committee chairs and volunteers.
Volunteers Vice President - With the assistance of the President and Executive VP, the Volunteers VP shall recruit, organize and oversee the efforts of parent volunteers including the Grade Representatives, ISC representative, ISC Art Show representative(s), other event/programming committee chairs, and volunteers-at-large. The Volunteers VP shall serve as the liaison between the parent Grade Representatives and teacher Class Sponsors and oversee and assist Grade Representatives with events and programming such as grade-level HSA meetings, teacher/staff appreciation events, and the graduation party.
Section 3 - In addition to the specific duties defined by position, all Executive Board members shall attend and participate in HSA Board and general meetings and make themselves available to discuss and vote on proposals as they arise throughout the year.
Section 4 - A term shall be a minimum of one year. Maximum term shall be 4 consecutive years.
Section 5 - Elections for the Executive Board will be held at the last meeting of the school year. At that meeting, nominations may be made from the floor. Voting shall be by voice vote. If more than one person is running for an office, a ballot vote shall be taken.
Section 6 - If there is a vacancy in the office of the President, the Executive Vice President will become the President. At the next regularly scheduled meeting, a new Executive Vice President will be elected. If there is a vacancy in any other Board position, Board members may be appointed by the President with elections occurring subsequent to the appointment as deemed necessary to fulfill the purpose of the HSA.
Section 7 - The Executive Board and Board members can be removed from office with or without cause by a two-thirds vote of members present (a minimum of 15 attendees required) at a regular HSA meeting where previous notice has been given.
Article 5 - Meetings
Section 1 - Best efforts will be made to hold Board meetings at least once per marking period during the school year with at least one general HSA meeting per year. For each meeting, the President shall prepare an agenda and Board members will report to the HSA, raising issues and matters of concern. The annual budget shall be presented to the Board at the fall meeting. A report prepared by the Finance VP shall update this information at every meeting. The annual budget shall be available to the LMHS HSA membership upon request.
Section 2 - Special meetings may be called by the President or Executive Vice President or any two members of the Executive Board by submitting a request to the Communications VP.
Section 3 - In the event a decision of the Executive Board is required between regularly scheduled meetings, Board members can communicate by email, phone or otherwise to discuss and vote on the matter.
Article 6 - Finances
Section 1 - An annual budget shall be drafted and approved by a majority of the Board by the first scheduled Board meeting of the school year or by September 30th, whichever occurs sooner.
Section 2 - Unbudgeted expenditures of up to $250 can be approved by the President and Finance VP. A vote by the majority of the Executive Board is required to approve unbudgeted expenditures over $250.
Section 3 - The Finance VP shall keep accurate records of any disbursements, income, and bank account information.
Section 4 - Two authorized signatures shall be required on each check over the amount of $1,000.00. Authorized signers shall be the Finance VP and one other Executive Board member.
Article 7 - Amendments
These bylaws may be altered, amended, or repealed at any regular or special meeting, providing that previous notice was given in writing and sent to all Board members. Notice may be given by US mail, e-mail, or facsimile. Amendments will be approved by a two-thirds vote of members present, a minimum of 15 attendees required.