2019-20 6th Grade & New Middle School Students COPPA and G-Suite Letter
In this packet you will find:
- Information regarding Online Educational Services and the Children’s Online Privacy Protection Act (COPPA)
- Information regarding Google G-Suite for Education
- A list of online educational service providers used by the Lower Merion School District with a link to their privacy policies
- A link to the Google G-Suite for Education privacy website
- A link to a LMSD administrative regulation titled, District Provided Technology Resources: Student Email Accounts, Web and Cloud-based storage and Web and Cloud-based Applications
- Parental consent form for Online Educational Services and Google G-Suite for Education
Please review the included information and linked documents for the Online Educational Services used by the Lower Merion School District and Google G-Suite for Education.
If you have any questions, please contact George Frazier at email@example.com or 610-645-1925 or your building Principal.
If you agree with the enclosed information and linked documents, please sign the enclosed acceptance form to your child’s teacher. This will allow your student to use the growing number of web-based tools and applications available through the District’s iPad, Chromebook, and laptop resources for the 2019-2020 school year.
Information Systems Department
The growing availability of web-based tools and applications is providing teachers with new and exciting methods to improve, enrich, and diversify the delivery of curriculum and instruction to students. Many web-based tools and applications use data to create access accounts and to customize the learning experience. The purpose of this letter is to explain what data will be provided to online educational service providers and parent/guardian rights in regard to the use of the online educational services.
The list below provides key points regarding the use of educational service providers by the District:
- For some selected web-based tools and applications, it may be necessary for the District to provide student data.
- District policy requires that we only provide the following data to online educational services providers with respect to students under the age of 13: student name, date of birth, gender, zip code, school and years of attendance, local student ID number, state student ID number, disability information pertinent to a student’s educational plan, the student’s District email address and any activities and awards the student wishes to disclose.
- Online educational service providers may collect additional data using cookies, logs, and other Internet based technologies. Service providers communicate important information about their collection, protection, use and disclosure of data through their own privacy policies.
- In some cases, providers may use certain data for their own internal marketing purposes. On occasion, providers will state that they provide data to third parties under certain circumstances such as to improve the performance of its website.
- Parents/guardians can request to review and have removed personal information that an online educational service provider has collected from the student. If a parent/guardian wishes to review or have removed the data provided to a provider by the District, a written request should be sent to the student’s principal. In some instances, depending upon the nature of the request, the parent/guardian may be required to contact the provider directly.
- The Child Online Privacy Protection Act (COPPA) requires that web-based tools and application providers obtain verifiable parental consent in order for children under the age of 13 to use web-based tools and applications.
- More information about COPPA can be found at https://www.ftc.gov/tips-advice/business-center/guidance/complying-coppa-frequently-asked-questions.
For parents/guardians of children under the age of 13, the Child Online Privacy Protection Act (COPPA) requires that you agree to the attached Opt-In form in order for the District to allow your student access to online educational services for the 2019-2020 school year.
One service provider used by the District is Google. Google G-Suite for Education is fully hosted on the Internet and students can access their files and a suite of productivity applications anytime from a wide array of Internet-accessible devices, making them excellent tools for homework, communication, and collaboration. Google G-Suite for Education applications can also share documents allowing for greater collaboration and ease of communication for students working in groups.
The list below provides information regarding the use of Google G-Suite for Education:
- The Google G-Suite for Education account includes an email address. The email address is created using a combination of the student’s name and anticipated graduation year. Although this email address is generated through Google, it will have a Lower Merion School District domain name, @student.lmsd.org. Because this is a standard email account, students will be able to receive email from any email user. The District will not monitor student email accounts. Parents and guardians are encouraged to take an active role in monitoring how their students are using school email. Although the District does not monitor email, it reserves the right to search email, as well as other District, web, and cloud hosted storage and applications, if the District has reasonable suspicion to believe that a student has violated Board Policy or applicable law.
- To setup the Google G-Suite for Education account, the LMSD Information Systems Department must provide a limited amount of information to Google. This information is limited to the student’s first name, last name, student ID, and a password. Within the Google G-Suite for Education applications, users are able to provide additional personal information. The District does not require nor encourage students to provide additional personal information.
For parents and guardians that elect to not Opt-In their student, the student’s will still have access to the applications and productivity tools installed on the computers while at school, but they will not have access to the Google G-Suite for Education.