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Lower Merion School District

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2017-18 4th and 5th Grade COPPA Letter

2017 - 2018 Online Educational Services & COPPA and Google G-Suite for Education Notification

In this packet you will find:

  • Information regarding Online Educational Services and the Children's Online Privacy Protection Act (COPPA)
  • Information regarding Google G-Suite for Education
  • A list of online educational service providers used by the Lower Merion School District with a link to their privacy policies
  • A link to the Google G-Suite for Education privacy website
  • A link to a LMSD administrative regulation titled, District Provided Technology Resources: Student Use, Rights, and Responsibilities: Student E-mail Accounts, Web and Cloud-based storage and Web and Cloud-based Applications
  • Parental consent form for Online Educational Services and Google G-Suite for Education

Please review the included information and linked documents for the Online Educational Services used by the Lower Merion School District and Google G-Suite for Education.

If you have any questions, please contact George Frazier at isdept@lmsd.org or 610-645-1925 or your building Principal.

If you agree with the enclosed information and linked documents, please return the signed acceptance form to your child''s teacher by September 8, 2017. This will allow your student to use the growing number of webbased tools and applications available through the District''s iPad, Chromebook, and laptop resources for the 2017-2018 school year.

Sincerely,
George Frazier
Director
Information Systems Department

Online educational services and the Children's Online Privacy Protection Act (COPPA)

The growing availability of web-based tools and applications is providing teachers with new and exciting methods to improve, enrich, and diversify the delivery of curriculum and instruction to students. Many web-based tools and applications use data to create access accounts and to customize the learning experience. The purpose of this letter is to explain what data will be provided to online educational service providers and parent/guardian rights in regard to the use of the online educational services.

Lower Merion School District makes every effort to select and implement products that protect the confidentiality of students' personally identifiable information and that avoid third party promotional marketing material. Enclosed you will find a list of online educational service providers used by the Lower Merion School District and their contact information, including the providers' website addresses and a link to their privacy policy. The enclosed list of online service providers can be found at www.lmsd.org/coppa as well in order to use active hyperlinks to provider privacy policies.

The list below provides key points regarding the use of educational service providers by the District:

  • For some selected web-based tools and applications, it may be necessary for the District to provide student data.
  • District policy requires that we only provide the following data to online educational services providers with respect to students under the age of 13: student name, date of birth, gender, zip code, school and years of attendance, local student ID number, state student ID number, disability information pertinent to a student's educational plan, the student's District email address and any activities and awards the student wishes to disclose.
  • Online educational service providers may collect additional data using cookies, logs, and other Internet-based technologies. Service providers communicate important information about their collection, protection, use and disclosure of data through their own privacy policies.
  • In some cases, providers may use certain data for their own internal marketing purposes. On occasion, providers will state that they provide data to third parties under certain circumstances such as to improve the performance of its website.
  • Parents/guardians can request to review and have removed personal information that an online educational service provider has collected from the student. If a parent/guardian wishes to review or have removed the data provided to a provider by the District, a written request should be sent to the student's principal. In some instances, depending upon the nature of the request, the parent/guardian may be required to contact the provider directly.
  • The Child Online Privacy Protection Act (COPPA) requires that web-based tools and application providers obtain verifiable parental consent in order for children under the age of 13 to use web-based tools and applications.
  • More information about COPPA can be found at https://www.ftc.gov/tips-advice/business-center/guidance/complying-coppa-frequently-asked-questions.

For parents/guardians of children under the age of 13, the Child Online Privacy Protection Act (COPPA) requires that you agree to the attached Opt-In form in order for the District to allow your student access to online educational services for the 2017-2018 school year.

Google G-Suite for Education

One service provider used by the District is Google. Google G-Suite for Education is fully hosted on the Internet and students can access their files and a suite of productivity applications anytime from a wide array of Internet-accessible devices, making them excellent tools for homework, communication, and collaboration. Google G-Suite for Education applications can also share documents allowing for greater collaboration and ease of communication for students working in groups.

The list below provides information regarding the use of Google G-Suite for Education:

  • The District is only allowing student accounts to access the Google G-Suite for Education core suite of applications. The core suite of applications includes a word processor, spreadsheet, and presentation tools, and is governed by the privacy policy located at https://www.google.com/edu/trust/. Parent/Guardians will be notified and given the opportunity to opt-in if additional services are added to the core suite of tools.
  • The Google G-Suite for Education account includes an account that is formatted like an email address. This account is generated through Google, but will have a Lower Merion School District address (@student.lmsd.org). The account (email address) assigned to students allows for logging into the Google G-Suite for Education applications, as well as Internet-accessible devices such as Chromebooks. Although the Google G-Suite for Education account appears to be an email address, it is not a live email address that students will be able to use for sending or receiving email.
  • To setup the Google G-Suite for Education account, the LMSD Information Systems Department must provide a limited amount of information to Google. This information is limited to the student's first name, last name, student ID, and a password. Within the Google G-Suite for Education applications, users are able to provide additional personal information. The District does not require nor encourage students to provide additional personal information.

Please review the Google privacy policy which governs the Google G-Suite for Education available electronically at https://www.google.com/edu/trust/. Also, please review the administrative regulation for this program titled, District Provided Technology Resources: Student Use, Rights, and Responsibilities: Student E-mail Accounts, Web and Cloud-based storage and Web and Cloud-based Applications available here.

In order to setup a Google G-Suite for Education account for the 2017-2018 school year, the District requires parents and guardians to acknowledge receipt of and agree to the linked privacy policy and administrative regulations by returning the attached Opt-In form.

For parents and guardians that elect to not Opt-In their student, the student's will still have access to the applications and productivity tools installed on the computers while at school, but they will not have access to the Google G-Suite for Education.