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Lower Merion School District

Off-Canvas

By-Laws

ARTICLE I: NAME

The name of this organization shall be the Interschool Council (ISC) of Lower Merion School District (LMSD).

ARTICLE II: PURPOSE

The purposes of the ISC are:

  1. To promote:
    1. The educational development of students in LMSD,
    2. The gathering, studying and dissemination of information on the concerns and needs of the LMSD and
    3. A cooperative relationship and effective communication between the LMSD and the surrounding community.
  2. To coordinate and support the efforts of the Home and School Associations (the "HSAs") of the LMSD.
  3. To serve as a liaison to the LMSD administration and Board of School Directors.

ARTICLE III: MEMBERSHIP

Section 1 -- Members

  1. Parents or guardians with children and/or wards enrolled in the LMSD or in placements made by the LMSD.
  2. A maximum of two ISC Representative(s) appointed through each HSA.

Section 2 -- Dues

  1. Dues shall be set by the Executive Committee of the ISC (defined under Article V below) on an annual basis and shall be paid annually by each school's HSA on behalf of its members.
  2. The Executive Committee shall assess the dues on a per student basis, determined by the LMSD administration's tenth day of the new school year's enrollment figures.

ARTICLE IV: ISC VOTING MEMBERS

Section 1 -- ISC Voting Members definition

  1. The ISC Voting Membership shall consist of the following:
    1. The Executive Committee members of the ISC;
    2. The ISC Member(s)-at-Large from the Executive Committee, if any
    3. One representative appointed by the Committee for Special Education ("CSE"); and
    4. The ISC representative(s) from each school's HSA.
  2. Each member shall have one vote.

Section 2 -- Powers

The ISC Voting Members shall:

  1. Elect the members of the Executive Committee and Member(s)-at-Large, if any; and
  2. Approve changes in the scope and/or orientation and/or direction of the ISC.

Section 3 -- Quorum and Approval

For an action taken in accordance with Section 2 of this Article IV,

  1. Roll call will be taken prior to any vote to establish enough voting members are present to satisfy a quorum.
  2. A quorum shall constitute of one-third of the total votes of the ISC Voting Members, and
  3. Approval shall be by a majority of those present at a regular or special meeting, so long as there is a quorum for such vote.

Section 4 -- Meetings

  1. The Executive Committee shall hold an Annual Meeting of the ISC Voting Members for the election of the members of the Executive Committee. The Annual Meeting shall be held no later than the end of May of each year. Reasonable advance written notice, as set forth on the LMSD calendar or by mail, fax, or email, of such meeting shall be given to each ISC Voting Member.
  2. The Executive Committee shall use its best efforts to hold a monthly meeting of the ISC Membership during the school year. Notice of such meetings shall be set forth in the LMSD calendar.
  3. The ISC Membership's monthly meeting is referred to as the "ISC General Meeting" for scheduling purposes on the LMSD Calendar.
  4. Any member of the Executive Committee shall have the power to call a special meeting of the ISC Voting Members. The Vice President - Communications will make the notice of such meeting to all ISC Voting Members. This can be done by telephone, mail, fax, email, or personal notice at least two calendar days prior to the meeting.
  5. The Co-Presidents may also schedule separate meetings with the HSA presidents as needed and will be marked on the LMSD Calendar.
  6. Any changes in meeting times or location from those scheduled on the LMSD calendar will be posted on the ISC website.

ARTICLE V: EXECUTIVE COMMITTEE

Section 1 -- Members of Executive Committee

  1. The Executive Committee members shall include the following Executive Officers: Co-Presidents, Vice-President - Communications, Treasurer and Mini Grants Chair. Individuals filling these roles shall be nominated by any ISC member and elected by the ISC Voting Members in accordance with Section 5A of this Article V.
  2. In addition, the Executive Committee shall include an even number (up to six per Article V, Sections 3A and 3B) of Member(s)-at-Large. Individuals filling these roles shall be nominated by the Executive Committee and elected by the ISC Voting Members in accordance with Section 5B of this Article V.
  3. A member of the Executive Committee must have a child or ward currently enrolled in a school of the LMSD or in a placement designated by LMSD.
  4. The Executive Committee will determine all Off-Board Positions. These positions and their tenure may be modified or changed to best meet the needs of the ISC.
  5. The Executive Committee will make appointments to Off-Board Positions.

Section 2 -- Powers of the Executive Committee

  1. The Executive Committee shall manage and supervise the affairs of the ISC and shall establish the policies of the ISC to fulfill its duties as stated in Article II.
  2. A majority of the members of the Executive Committee in office shall constitute a quorum for the transaction of business at any meeting of the Executive Committee.
  3. The act of a majority of the Executive Committee members present at any meeting of the Executive Committee shall be considered an act of the full Executive Committee.
  4. The Executive Committee may authorize any member of the Executive Committee to enter into any contract or execute and deliver any document on behalf of the ISC. Such authority may be general or confined to specific instances.
  5. No member of the Executive Committee shall use the role as an Executive Committee member to endorse a personal agenda regarding LMSD.

Section 3 -- Number of Executive Committee Members

  1. The number of members of the Executive Committee shall be an odd number and;
  2. May not exceed eleven members.

Section 4 -- Term of Position

  1. The term for each elected member of the Executive Committee shall be two years.
  2. The term of each Member(s)-At-Large shall be as designated by the Executive Committee at the time of the election of such member.
  3. No person may serve more than two full consecutive years in the same position on the Executive Committee.
  4. A person may, however, serve more than two full consecutive years as a member of the Executive Committee so long as that person is serving in a different capacity.
  5. A member of the Executive Committee may not serve for a period that exceeds four consecutive years.
  6. A member of the Executive Committee who has served four consecutive years must resign from the Executive Committee for a period of at least two consecutive years before submitting his/her name for consideration to the ISC membership for a position on the Executive Committee.
  7. A member of the Executive Committee may not serve simultaneously on an HSA Board in the following positions, either individually or with a designated "co": President, Vice President, Treasurer, Secretary, or Ex-Officio in any one of the positions listed herein.

Section 5 -- Elections

  1. Executive Officers of the Executive Committee
    1. Any member of the ISC may nominate a member of the ISC to be a member of the Executive Committee.
    2. The Executive Committee shall present the nominated candidates to the Voting ISC Members at least thirty (30) calendar days prior to the Annual Meeting, to be voted on at such meeting.
    3. The recommended schedule for the slate of nominees is as follows:
      1. January ISC General Meeting-Call for Nominations.
      2. February 28 Call for Nomination closes.
      3. March ISC General Meeting-present nominations slate to ISC Members.
      4. April ISC Annual General Meeting-ISC Voting Members vote on slate.
      5. May-newly elected members of the Executive Committee begin transition into their position with outgoing members.
    4. A nominee must consent to serve if elected.
    5. A nominee does not need to be present at the Annual Meeting to accept an elected position.
  2. Member(s)-At-Large- of the Executive Committee
    1. When determined necessary by a majority of the Executive Committee, the Committee may nominate Members-at-Large to serve on the Executive Committee for terms to be established at the time of the nomination.
    2. The Executive Committee shall present the nominated candidate(s) to the ISC Voting members at any special or regular meeting of the ISC Voting members to be voted on at such meeting.
    3. A nominee must consent to serve if elected.

Section 6 -- Vacancies

  1. Any Executive Committee member may resign at any time by giving two weeks written notice to the Co-Presidents or the Vice President - Communications.
  2. Any such resignation shall take effect as of the date the resigning Executive Committee Member has designated provided it is within guidelines set in Section 6A.
  3. In addition, the ISC Voting Members acting according to the procedures set forth in Article IV, may remove with or without cause, a member of the Executive Committee and such removal shall become effective as of the date of the ISC Voting Members' decision.
  4. The ISC Voting Members following the recommendation by the Co-Presidents may fill vacancies at any meeting and the nomination and election procedures set forth in Section 5 of this Article V.

Section 7 -- Executive Officers

The Executive Officers shall be the members of the Executive Committee and shall consist of two Co-Presidents, a Treasurer and Vice President - Communications and the Mini Grants Chair. Additional elected Executive Committee members include Member(s)-at-Large. The responsibilities of each position are outlined below. They represent a broad description of duties and are not intended to represent the only responsibilities an Executive Member may be asked to carry out while serving in their position.

  1. Co-Presidents.
    1. Shall be the Chief Executive Officers of the ISC and the chairpersons of the Executive Committee.
    2. Preside over all meetings of the Executive Committee and the ISC membership.
    3. Convene meetings with the Presidents/Co-Presidents of the HSAs and the CSE on a regular basis to share information, concerns and/or ideas.
    4. Shall be ex officio, non-voting members of all committees and subcommittees of the ISC.
    5. Recognized as the official public spokespersons of the ISC.
    6. Coordinate monthly meetings with the LMSD Superintendent.
    7. Establish the agenda for all ISC meetings.
    8. Set the calendar for General, HSA Presidents and Executive Committee meetings in conjunction with the LMSD calendar.
    9. A candidate for the Co-Presidency shall have had at least one year's experience as a member of the Executive Committee; served in an executive capacity for an HSA; served on an ISC committee; or served as an ISC Representative.
    10. Any reference in these Bylaws to the Co-Presidents shall also mean President should the ISC Voting Members elect only one member to serve as President.
  2. Treasurer
    1. Prepares annual budget projections after consultation with the Executive Committee.
    2. Keeps full and accurate accounts of income and expenses and reports these to the Executive Committee at regular meetings.
    3. Handles banking statements and accounts.
    4. Makes all deposits and pays all bills on a timely basis.
    5. Signs all checks, drafts, loans, other orders for the payment of money, notes, or other evidence of indebtedness unless the Executive Committee, by majority vote of those in office, determine otherwise.
    6. Sends budgetary communication to HSA Presidents including payment of membership dues and donations to ISC initiatives, which include but are not limited to ISC Luncheon and Mini Grant Program.
    7. Sends monthly banking statement for review to Co-Presidents.
    8. Tracks and verifies grant expenditures in collaboration with the Mini Grant Chair.
    9. Co-signs with Mini Grant Chair grant awards of $500 or greater.
  3. Vice-President - Communications
    1. Acts as the clerk at all ISC General meetings.
    2. Responsibilities include taking attendance, meeting minutes and receiving any electronic presentation or handouts by speakers.
    3. Posts to the ISC webpage the minutes of all ISC General meetings and maintains files of all past and current meetings.
    4. Provides the Executive Committee, ISC Membership and LMSD administration with an ISC Directory in a paper and/or electronic format. Decisions on the content of the ISC Directory will be made in collaboration with the Executive Committee.
    5. Prepares the Co-Presidents emails, memos, flyers or any other type of correspondence requested for distribution by the Co-Presidents to the ISC membership.
    6. Works in collaboration the LMSD Webmaster to maintain the accuracy of the ISC website; make suggestions to change, enhance or improve the website; and in collaboration with the Executive Committee adds new content to the website.
  4. Mini Grant Chair
    1. Coordinates mini grant review and award process for current and upcoming school year, including:
      1. Sets meeting dates for committee and Assistant Superintendent of Curriculum to review grant applications and awards
      2. Answers questions from teachers/staff regarding grant application process
      3. Emails grantees, school principals and HSA Presidents with award information
      4. Notifies applicants not selected for grant awards
    2. Maintains contact with current awardees regarding implementation of grants/expenditure of funds
    3. In collaboration with ISC treasurer, tracks and verifies grant expenditures
    4. Co-signs with treasurer grant awards of $500 or greater.
    5. Reports on annual grant awards to ISC and LMSD school board
    6. Reviews and modifies grant application process for distribution to LMSD staff
    7. Provides information to Vice President - Communications for website
  5. Member(s)-at-Large
    1. Coordinates and/or assists with ISC events or special projects.
    2. Monitors legislative developments that may affect LMSD
    3. Serves on or leads task forces or special initiatives such as the ISC Guidance Committee and LMSD guest speaker event.
    4. Takes meeting minutes when the ISC Vice President - Communications is unavailable.

Sections 8 -- Off-Board Positions

Off-Board positions include, but are not limited to, the following:

  1. Luncheon Chair(s)
    1. Acts as the event manager for the ISC's Annual Staff Appreciation Luncheon in collaboration with the Executive Committee.
    2. Coordinates and plans the luncheon to enhance ISC presence among LMSD staff and administrators.
    3. Plans, organizes, coordinates, promotes and facilitates the luncheon including monitoring the event's timeline, budget and program.
    4. Oversees and directs the volunteer luncheon committee of ISC members.
    5. Coordinates with appropriate LMSD staff members to ensure a creative memorable experience for LSMD staff members.
  2. Art Show Chair(s)
    1. Acts as the event manager for the ISC's annual Art Show, in collaboration with the Executive Committee.
    2. Coordinates and plans the event with the showing facility, and the art teachers and parent/guardian volunteers from LMSD's ten schools.
    3. Plans, organizes, coordinates, promotes and facilitates the art show including monitoring the event's timeline, budget and program.

Sections 9 -- Meetings

  1. The Executive Committee shall meet at least seven times per school year.
  2. The Co-Presidents shall call such meetings and give at least thirty calendar days' notice of each meeting to each member of the Executive Committee.
  3. The Co-Presidents or two-thirds of the members of the Executive Committee may call a special meeting of the Executive Committee upon reasonable written notice to the other members to be held at a reasonable time and place. Notice of such meeting shall be made by mail, fax, or email at least seven calendar days prior to the meeting. The subject(s) of the special meeting shall be included in the written notice.
  4. Majority of the members of the Executive Committee in office shall constitute a quorum for the transaction of business at any meeting of the Executive Committee.
  5. Voting by proxy shall not be accepted.
  6. The act of a majority of the Executive Committee present at any meeting of the Executive Committee shall be considered an act of the Executive Committee.

ARTICLE VI: COMMITTEES

  1. The Executive Committee may designate and appoint the members of one or more committee.
  2. The Executive Committee may nominate, at any time, the chair of any committee to be a Member-at-Large of the Executive Committee, to be elected in accordance with Section 5B of Article V of these Bylaws.
  3. The Executive Committee may also determine the term of a committee at the time of its appointment, or it may terminate the committee at any time by resolution adopted by a majority of the Executive Committee Members in office.

ARTICLE VII: AMENDMENT

  1. The ISC Bylaws may be altered, amended or repealed.
  2. New ISC Bylaws may be adopted by a majority vote of the Executive Committee present at any regular or special meeting of the Executive Committee provided that the number present represent a quorum of the Executive Committee and
  3. Provided that at least two weeks advance written notice of any and all changes has been sent by mail, fax or email to the Executive Committee.

ARTICLE VIII: MANDATORY REVIEW

  1. The members of the Executive Committee shall review the ISC Bylaws every 5 years.
  2. After review and/or revision, in order to confirm the accuracy of the By-Laws and their consistency with current practices of the ISC, the Co-Presidents and Vice President - Communications shall initial and date the By-Laws in the space provided below.

Modified and Reviewed May 2015

Deborah Rocco, ISC Co-President
Lucy Klain, ISC Co-President
Ellen Keefe, ISC Vice President - Communications